Working-time records for small teams: a practical guide
Everything you need to keep working-time records properly, without HR software and without lost paperwork: the law, the templates and the common mistakes.
Easy Timesheet6 articles
In short
An employer in Romania must keep, at the workplace, a record of the hours worked daily by each employee, showing the start and end time of the working day (Article 119 of the Labour Code). It applies to small businesses too, including micro-enterprises, and breaking it is fined between RON 1,500 and RON 3,000 (Article 260(1)(m)). The law does not prescribe a format: a paper log, a spreadsheet or an app are all accepted as long as the record is real and you can show it to the labour inspectors.
The guides below start from what the law says and move on to practical matters: how to choose between paper, Excel and an app, how to run timesheets for shifts and uneven schedules, how to mark leave and overtime, and where to get a monthly attendance sheet ready to print. They are written for small teams of 2 to 20 people that do not have (and do not want) full HR software.
They are not a substitute for advice from your accountant or an employment-law specialist: every company has its own contracts and internal rules, and legislation changes.
Articles in this guide
Easy TimesheetRecording employee working hours: what the law requires
Article 119 of the Romanian Labour Code in plain words: what to log daily for each employee, the fine and how to keep it in minutes a day.
Easy TimesheetPaper, Excel or an app: which timesheet suits a small business
The paper log, the Excel sheet and the app compared honestly: what they cost, how much time they take and where mistakes creep in.
Easy TimesheetMonthly attendance sheet (timesheet) template, in Excel and PDF
Two ready-to-use templates: the monthly attendance sheet and the daily log, with automatic totals in Excel. Plus how to fill them in.
Easy TimesheetTimesheets for shifts, uneven hours and remote work
When the schedule is not 9–5: how to record hours for shifts, uneven schedules, night work and remote work, with what the Labour Code says.
Easy TimesheetAnnual leave, sick leave and days off on the attendance sheet
Codes, Labour Code rules and common mistakes: how a leave day, a sick day, a public holiday and an absence look on a timesheet.
Easy TimesheetOvertime: how to record it in the timesheet and how it is compensated
What overtime is, when you may ask for it, how it is compensated (paid time off within 90 days or a premium of at least 75%) and what to log in the timesheet.